Automate your event payables.
- A budget with 25 cost categories, built for shows
- Your event gets its own email address for invoices
- Invoices read themselves and land on the right line
- Supplier payments scheduled against the show calendar
- Every day of sales posts to Xero on its own
The show earns on one side and spends on the other. Exhibitio runs both on one ledger: sales settle to your Stripe account, invoices arrive by email and read themselves, and you approve every dollar before it moves.
Invoice receivedAcme AV · read in 40 sMatched to lineAudio visual and productionPayment scheduled$4,200 · 14 days before doorsPosted to XeroDraft bill · PDF attachedEvery payment settles directly to the organiser’s own Stripe account.
A show budget that fills itself in.
Plan income per stream and costs per line across 25 categories built for exhibitions. Then stop typing: actual income fills from real paid sales, your Meta and Google ad spend feeds its own marketing lines through the ad connectors, and every confirmed invoice lands on its line as the actual cost.
Venue and site
Venue hire, power and rigging, cleaning, security, parking
Build and equipment
Stand build and fit-out, AV and production, furniture hire
Marketing
Meta ads, Google ads, agency, PR, content, print and signage
People
Staffing and crew, talent and entertainment
Guests and hospitality
Catering and hospitality
Logistics
Operations, freight and delivery, travel and accommodation
Compliance and admin
Insurance, permits and council, platform fees, contingency
Income, planned and actual
Tickets, booths and sponsorships, with actuals filled from real sales
Balance
Your live Stripe balance sits beside the budget, so the plan and the bank agree on the same page.
Next 30 days
Committed supplier payments for the month ahead, totalled, so a quiet fortnight never hides a loud one.
Owed to you
Unpaid booth and sponsorship instalments, on the same screen, because cash flow is both directions at once.
Your event has its own email address for invoices.
Give it to your venue, your AV company and your printer, or forward whatever lands in your own inbox. Each document is read on arrival: supplier, ABN, invoice number, due date, GST, total, payment terms. You confirm the suggested budget line or pick another, and the invoice attaches to the line with the amount as the actual.
- Suggested matches score the sender against your lines and payees; you always confirm
- A known supplier whose bank details change is flagged, because invoice redirection is how event companies actually lose money
- Payment details read off a document never become a payment instruction on their own
- Nothing is written to your budget without your click
acme-av-invoice-oct.pdf
ReadEmailed to modern-home-expo@in.exhibitio.app
- Supplier
- Acme AV Pty Ltd
- ABN
- 51 824 753 556
- Invoice
- INV-2041
- Due
- 30 Oct 2026
- GST
- $381.82
- Total
- $4,200.00
Suggested line
Audio visual and production
Decide once who gets paid what, and when.
Every cost line can be allocated to the people in your address book, split by percentage, each split with its own planned payment date. The presets speak show, not calendar: 8 weeks out, 4 weeks out, bump-in, the week after close.
Split the line
One stand builder on 60 per cent at contract and 40 per cent at bump-in is two splits on one line, not a spreadsheet tab. The variance column keeps budgeted against actual.
Schedule the payment
A split with a payee, an amount and a date becomes a scheduled payment. It shows in the upcoming list with its status, and failures surface with the reason, not silently.
Pay from the ledger
Suppliers complete payout onboarding once, then scheduled payments run themselves from the show ledger, reconciled against the sales that funded them.
Your accountant sees the show without a handover.
Connect Xero once and the ledger keeps itself. Every completed day of paid sales posts as a draft invoice, one line per stream, tickets, booths and sponsorships, stamped with the event as a tracking category, so per-event profit and loss shows up natively in Xero’s own reports.
Daily
each completed day of sales posts as a draft invoice, per stream, GST-inclusive, your account defaults deciding the tax treatment
Per event
a tracking category is stamped on every line, so each show reads as its own P&L in Xero reports
Bills too
an approved emailed invoice lands in Xero as a draft bill with the source PDF attached, coded to the right account: venue hire to rent, ads to advertising
Everything posts as a draft for your accountant to approve inside Xero. Exhibitio writes the entries; it never approves its own work.
From first budget line to a reconciled show.
- 1
Build the budget
Pick your lines from 25 show categories, set the planned figures per income stream and per cost line. Ten minutes for a first pass.
- 2
Hand out the invoice address
Your event’s own address goes to every supplier. From then on, invoices arrive read, matched and waiting on your approval.
- 3
Allocate and schedule
Allocate lines to payees, split the big ones, set payment dates against the show calendar. The upcoming list becomes your payment run.
- 4
Watch it reconcile
Sales fill the income actuals, invoices fill the cost actuals, ad connectors fill the ad lines, and Xero receives the lot as drafts.
Track, pay out and reconcile event revenue.
Automated payments and reconciliation
Upcoming payments
Six weeks to doorsStaging Co
Floor build progress claim
$46,000.00Paid$46,000.00
MCEC
Venue final instalment
$60,000.00Scheduled$60,000.00
Acme AV
Main stage AV progress claim
$18,400.00On auto$18,400.00
Fork and Flame
Catering balance
$11,800.00On auto$11,800.00
Crew payroll
Bump-in and show days
$30,000.00Scheduled$30,000.00
Every payment runs from your Stripe balance on its date. Approvals upstream, money out on time, nothing typed twice.
Exhibition and events invoicing
Invoices awaiting review
3 to reviewMCEC Venue final instalment
Matched to budget: Venue hire, Main hall hire
Acme AV Main stage AV progress claim
Matched to budget: AV & Production, Main stage AV
Bloom Studio Floral styling
Not in the budget yet
Invoices arrive by email, read themselves and land here matched to the right line. One approval allocates the cost and queues the payment.
Events financial automation
Exhibitio
Modern Home Expo
LYNN Events LLC
Admin
Revenue dashboard
Real revenue from paid orders across your show, live as sales complete.
Total revenue
Live$900,000.00of $750,000.00 goal 120%
Paid orders
2,860
Units sold
6,120
Avg order
$314
$125,000.00
of $300,000.00 goal
2,598 orders, 5,839 units
$600,000.00
of $650,000.00 goal
238 orders, 252 units
$175,000.00
of $200,000.00 goal
24 orders, 29 units
Net revenue
Door traffic
Busiest: Sat 18 Jul, 10:00 to 10:30 (412 check-ins)13,590 check-ins across four show days, in 30-minute slots. Darker means busier.
| Show day | 9:00 | 10:00 | 11:00 | 12:00 | 13:00 | 14:00 | 15:00 | 16:00 | Total | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Day 1 · Thu 16 Jul | 2,340 | |||||||||||||||
| Day 2 · Fri 17 Jul | 3,180 | |||||||||||||||
| Day 3 · Sat 18 Jul | 4,650 | |||||||||||||||
| Day 4 · Sun 19 Jul | 3,420 |
Accounting automation
Budget planner
Plan income and costs, track budgeted against actual, and see the projected margin.
Received invoices: 3 awaiting review
Open invoicesAvailable balance
$412,300.00
Pending
$38,500.00
Planned income
$860,000.00
Actual income
$900,000.00
From real paid sales
Budgeted cost
$390,000.00
Actual cost
$262,600.00
From approved invoices
Projected margin
$470,000.00
Cost lines
Add lineMain hall hire
120,000
Rigging and power
24,600
Main stage AV
41,200
Security and cleaning
9,800
Launch campaign
36,500
Bump-in and show crew
0
Exhibitor lounge
6,200
Wayfinding and fit-out
9,300
Public liability and permits
15,000
Reserve
0
| Category | Description | Budgeted | Actual | Variance | Allocation | |
|---|---|---|---|---|---|---|
| Venue hire | Main hall hire | 120,000 | 120,000 | $0.00 | Allocate | |
| Venue hire | Rigging and power | 28,000 | 24,600 | $3,400.00 | Allocate | |
| AV & Production | Main stage AV | 45,000 | 41,200 | $3,800.00 | Allocate | |
| Operations and logistics | Security and cleaning | 22,000 | 9,800 | $12,200.00 | Allocate | |
| Marketing and advertising | Launch campaign | 38,000 | 36,500 | $1,500.00 | Allocate | |
| Staffing & Crew | Bump-in and show crew | 30,000 | 0 | $30,000.00 | Allocate | |
| Catering & Hospitality | Exhibitor lounge | 18,000 | 6,200 | $11,800.00 | Allocate | |
| Design & Signage | Wayfinding and fit-out | 24,000 | 9,300 | $14,700.00 | Allocate | |
| Insurance & Permits | Public liability and permits | 15,000 | 15,000 | $0.00 | Allocate | |
| Contingency | Reserve | 50,000 | 0 | $50,000.00 | Allocate |
Integrates directly to Xero
Event payables on Exhibitio
How does the invoice email-in work?
Every event gets its own address at in.exhibitio.app. Any invoice emailed or forwarded to it is read on arrival: supplier, ABN, invoice number, due date, GST and total are extracted, a budget line is suggested from the sender and your payees, and the document waits for your confirmation. Unknown senders change nothing; a human confirms every action.
Can invoices be allocated to my budget automatically?
The match is suggested automatically and applied on your click. Confirming attaches the document to the line and writes the amount as the actual, so budgeted against actual stays live without retyping. No amount is ever written to a budget without that click.
How are suppliers actually paid?
A cost line is allocated to a payee with an amount and a planned date. Once the supplier completes payout onboarding, the scheduled payment runs itself from the show ledger on that date, and its status, including any failure and the reason, shows in your upcoming payments list.
What does the Xero integration sync?
Two things. Each completed day of paid sales posts as a draft invoice, one line per stream, with a per-event tracking category for native per-event P&L. And an approved emailed invoice posts as a draft bill with the source PDF attached, coded to the account that matches its category.
Does the budget track my ad spend?
Yes. Connect Meta or Google Ads and the spend feeds its own marketing line as the actual, on the show it was spent for. Those lines are fed by the connector, so nobody types over them and the number is never stale.
What stops a fraudulent invoice being paid?
Payment details read off a document are reference only and never become a payment instruction; money only moves to accounts that completed payout onboarding. A known supplier whose bank details change is flagged before anything else happens, because invoice redirection is the fraud that actually hits event companies.
Do I need accounting software for this to work?
No. The budget, the invoice inbox and scheduled payments run on their own. Xero is the optional last step: connect it and the drafts appear in your ledger; skip it and everything still reconciles inside Exhibitio.
Event commerce suite
Attendee tickets and passes
Modern Home Expo
Friday 28 August, 10:00 am, Melbourne
Payment method
Card
Card information
Tickets arrive by email with wallet passes and a QR for the gate.
Embedded checkout, and every ticket lands in Apple Wallet and Google Wallet
Choose your payout schedule
Sales settle into your own Stripe account. Change the schedule whenever it suits the show.
Standard
Daily
Daily
Drip
25% of sales paid out daily
25% of sales
paid out daily
Manual
Pay out on your own schedule
Pay out on your
own schedule
Payout details
Your own payouts never carry an Exhibitio fee.
Your payout schedule: standard, drip or manual
Exhibitor space
Booth A12, Modern Home Expo
Corner space, 3m x 3m, power included
Payment method
Card
Card information
15% deposit locks the space. The plan collects the rest.
The exhibitor gets a tax invoice and a payment plan they can see.
Exhibitors pay in full or by instalments
Set the booth payment plan
A deposit locks the space; the rest collects itself in the weeks before doors.
Auto-collect via Stripe
Each instalment charges itself on the day. Reminders go out first.
Accept deposits
Buyers can start with the deposit plan or pay in full.
Automated exhibitor instalment payments
Event sponsorships
Gold Partner, Modern Home Expo
Naming rights, main stage and 6 passes
Payment method
Card
Card information
50% on agreement. The balance collects on schedule.
Sponsor receives the agreement, tax invoice and schedule in one email.
Secure sponsorships, inject cash flow
Set the sponsorship plan
Half on agreement, the balance on schedule, every payment against the one tax invoice.
Auto-collect via Stripe
Each instalment charges itself on the day. Reminders go out first.
Accept deposits
Buyers can start with the deposit plan or pay in full.
More sponsorships, more capital
Real events, sold end to end
View a live demo event now
Open the ticket, booth, sponsorship and application pages for each event below.
Modern Home Expo
A three-day home, design and renovation show.
- 25,000+ attendees
- 500+ exhibitors
- Live design & renovation demos
Comic Lords Expo
A pop-culture convention: cosplay, comics and gaming.
- 40,000+ fans
- Artist Alley & celebrity guests
- Cosplay championship & panels
Simplified booth, ticket and sponsorship sales.
Invite exhibitors, automate their applications and instalment plans, then register them at bump-in: booth assigned, lanyards counted, passes printed.
Invite exhibitors to attend
Invite exhibitors
Send the link; each invite tracks from sent to applied to sold.
Approve and reject applications
Exhibitor applications
With applications on, buyers must be approved before they can pay for a booth.
Harper Lane trading as Coastal Ceramics
Booth B04, corner 3m x 3m
Marcus Chen trading as Chen Robotics
Booth C12, island 6m x 6m
Aria Sound trading as Aria Sound Pty Ltd
Booth C02, 6m x 3m
Priya Patel trading as Verde Living
Booth D08, 3m x 6m
Quickfit Tools trading as Quickfit Tools
Booth B11, 3m x 3m
Approved exhibitors get their checkout link the moment you say yes. Rejected ones get a courteous no, written for you.
Register everyone on site.
Event registration and check-in
Registration
The check-in desk for Modern Home Expo. Search the roster or scan at the gate; exhibitors bump in with lanyards counted against their allotment.
Attendees
4,812 checked inTicket check-in. Search the roster or scan tickets at the gate.
Exhibitors
212 of 252 bumped inBump-in desk. Booths, payment state, lanyards and exhibitor check-in.
Exhibitor desk
Coastal Ceramics
Booth B04
2 of 2 lanyardsBumped inChen Robotics
Booth C12
4 of 6 lanyardsBumped inVerde Living Priya Patel
Booth D08, 3m x 6m · Paid in full · 3 of 4 lanyards collected
Aria Sound
Booth C02
0 of 3 lanyardsDue todayInstalink
Booth A03
1 of 2 lanyardsBumped inThe same desk runs on a phone at the gate. Scan the QR, the roster updates everywhere.
Event and exhibition badges
Badge printing
Per-ticket-type designs on the event’s own branding. What you see is what prints.
MODERN HOME EXPO
18–20 September 2026
Sarah Mitchell
Interior Designer · Studio South
Weekend Pass
EX-48211
Attendee
MODERN HOME EXPO
Harper Lane
Coastal Ceramics · Booth B04
Exhibitor
Exhibitor · 3-day bump-in pass
The same questions every night. Answered.
Event customer service agent
Customer agent
Reads every question, drafts the reply, waits for your tick.
When it is not sure, it does not guess. The question lands with you instead.
A free custom address for your show
Your free agent address
Home Expo, Melbourne
Your event’s support address
Flat fees when you sell.
Never a percentage of your sales. No subscription, no monthly bill for selling.
Tickets
A$0
Free ticket
A$0.99
Paid ticket
Booths
A$15
Flat, per booth sold.
Sponsorships
A$25
Flat, per sponsorship sold.
Event Finance Automation
1% per payment
Minimum $1, capped at $495 a month.* Your supplier always receives the invoice amount exactly.
Customer Service Agent
$1.50 per resolution
Their own customer service handle. Answers buyers around the clock; you pay only when a query is resolved.
Your own payouts
Free
Standard or drip, straight to your Stripe account.